Bowdoin International Music Festival
COVID and Campus Policy 2021
Please note that these policies may change as safety recommendations develop.
I. Campus Safety and COVID Testing Protocols
Vaccinations: (Updated 5/14/2021) The Festival is now requiring all eligible students, faculty, and staff to be fully vaccinated with an FDA authorized COVID-19 vaccine prior to coming to the Festival. Vaccinated individuals no longer need to provide proof of a negative COVID test pre-arrival (see pre-arrival testing info below). Vaccinated individuals will not need to quarantine once they receive a negative COVID test result upon arrival. Students who are not eligible to receive a vaccine must quarantine for 5 days after arrival. Vaccinated individuals will need to fully participate in the testing program and masking and distancing policies.
Testing Procedure: The Festival and Bowdoin College will be using a combination of rapid antigen and PCR testing. The rapid antigen tests are easy to conduct and produce results within 30 minutes. The PCR tests will be sent to the Broad Institute lab for results.
Pre-Arrival Testing: (Updated 5/14/2021) Students who are not eligible to be vaccinated must provide proof of a negative COVID-19 test taken within 72 hours of arrival on campus (either antigen or PCR is acceptable). Students are responsible for getting the test and sending proof to the Festival. Vaccinated individuals not longer need to provide proof of a negative COVID test pre-arrival.
Arrival Testing: All students, faculty, and staff will be tested immediately upon arrival on campus. Students may enter their dorm room only after they have received a negative result.
Ongoing Testing: (Updated 4/21/2021) During the first 5 days of each session, the campus will be in quarantine with limited activity for unvaccinated individuals. Vaccinated individuals will not need to quarantine if they test negative on arrival. During this time, students will be tested every other day. (The quarantine timeframe is subject to change.)
Students will be tested once or twice a week, depending on the overall campus status. (Please see Bowdoin College status level information.) Outside of arrival weekends, testing days will be Mondays and Wednesdays from 8 AM to 10 AM.
Contact Tracing: Contact tracing is the process used to identify those who come into contact with a member of the on-campus Bowdoin community who has tested positive for COVID-19. The Festival will perform contact-tracing procedures working in conjunction with Bowdoin College and the Maine CDC. Procedures include remote interviewing of an infected member of the community and contacting Bowdoin community members who were in close contact with the infected individual for more than fifteen minutes within seventy-two hours of the positive test. Throughout the process, the identity of the infected individual will remain anonymous. Students identified as a contact will have to go into quarantine. Faculty identified as contacts will be asked to stay home until medically cleared.
Symptom Tracking: Bowdoin and Festival community members will utilize a symptom tracker for self-reported symptom screening. All Festival students, faculty, and staff will complete a daily survey prior to leaving their residences and will receive direction from Festival leadership if symptoms are reported.
Face Coverings: Students, faculty, and staff will all receive one cloth face covering. Faculty and staff are required to wear face coverings at all times indoors on campus except when alone in a private office or studio with the door closed. Face coverings are required to be worn by students at all times in common spaces indoors, with the exception of certain times in a student’s residence hall. Face coverings are also required outdoors when you are not able to keep at least a six-foot separation from others. If the campus status level is red, adequate face coverings are required at all times, inside and outside. Bandanas, neck fleeces or gaiters, and turtleneck sweaters are not protective face coverings and so are not adequate. Students, faculty, or staff who have a medical condition that precludes the use of a mask must contact Grace Bell (firstname.lastname@example.org).
Social Distancing: Students, faculty, and staff will be asked to maintain at least a six-foot separation from others at all times.
Isolation: If a student tests positive for COVID-19, the following steps will be taken to move the student to an isolation dorm where they will occupy a single room with a private bathroom until they are released from isolation. Once a student receives a positive test from a diagnostic test, they will be asked to immediately isolate in their bedroom until they are able to move to an isolation dorm. During this time, students will be asked to pack necessary belongings to be moved. The student will be assisted to an isolation dorm by a Residential Life staff member. While in isolation, students are not allowed to leave their room in the isolation dorm. All meals will be delivered to them. Students will have daily virtual check-ins with the Festival’s Residence Life team and will receive online lessons. Students will be allowed to return to their original residence hall only when they have been cleared by the Festival and College.
Quarantine: Any student identified through contact tracing as a close contact with someone testing positive for COVID-19 is required to be in quarantine for ten days as mandated by the Maine CDC. A close contact is defined as someone who was within six feet for a cumulative duration of longer than fifteen minutes with an individual who tested positive. Students in quarantine will be moved to a residence hall set up for this purpose. Food will be delivered and students will have daily virtual check-ins with the Festival’s Residence Life team. Students will receive online lessons. The Festival will work with students in quarantine to perform follow-up COVID-19 tests as necessary.
COVID-19 Quarantine and Isolation: Protocol and Packing List
We want you to be prepared in the event you test positive for COVID-19 or need to quarantine during the Festival.
- Pack up your belongings; use the list below as a guide.
- A Festival Residential Life team member will escort you to an isolation or quarantine building and get you settled in a room.
- You can expect at least one virtual check-in per day from a Festival Residential Life team member.
- You will continue your lessons online (pianists will be provided with an electric piano).
Remember, testing positive for COVID-19 does not necessarily mean you are sick. The isolation process is in place primarily to manage the public health risk of COVID on campus.
Items to Pack:
- Personal Medications (including prescription and over-the-counter; include at least ten days’ worth)
- Toiletries (toothbrush, toothpaste, glasses, contacts, feminine products, shower items, razor, face wash, etc.)
- Face coverings
- Water bottle
- Laptop and charger; Cell phone and charger
- Instrument (pianists will be provided with an electric keyboard)
- Wallet, ID, Insurance card
- Comfortable/loose lounging clothes, underwear and socks (remember you’ll be there at least ten days, so bring a few changes)
- Pillow, blanket/comforter (there will be sheets in the room)
II. Campus Buildings
Indoor Air Quality: Based on recommendations received from an engineering consultant, the College has installed high-efficiency air filters where possible and rebalanced air handling units to improve ventilation rates as necessary in classrooms, lecture halls and meeting rooms. In addition, room air purifiers with ultra-violet sanitization and bipolar ionization will be available to supplement ventilation in certain spaces. Classrooms and meeting spaces that do not meet certain thresholds for air changes per hour will not be accessible. Campus restrooms have also been a focus for facilities staff. Hand dryers have been disabled in all restrooms, and exhaust fans have been checked to confirm proper operation. Plumbing systems have been flushed and routinely maintained to prevent risk of Legionnaires’ disease and other bacterial issues from developing.
Cleaning Protocols: In alignment with CDC recommendations, the College has implemented enhanced cleaning and disinfecting procedures. High-traffic areas, classrooms, and restrooms have been targeted for greater frequency cleaning using EPA-registered products for use against the novel coronavirus. Over 250 sanitizing stations are located across campus.
Waste Management in Residence Halls: All student dorm rooms are equipped with trash and recycling bins. Students will be required to empty both the trash and recycling containers from their dorm room into the trash and recycling dumpsters closest to their residence hall (a map with locations of dumpsters will be provided in the residence halls). Due to the potential for increased take-out food options, students are encouraged to compost. Those interested in composting will be provided with compostable bags that can be dropped into the compost collection bins near the trash and recycling dumpsters. Residence hall restroom trash will be handled by housekeeping staff.
Wayfinding: Campus buildings and residence halls have been analyzed to determine the optimal flow and circulation of foot traffic. When you are preparing to enter a building, please be aware of which doors should be used for entrance and which doors are exit-only. Follow any directive pathways in buildings, especially paying attention to stairwells marked as “up” or “down,” and obey capacity limits in elevators as well as in individual rooms. Important Note: Many campus buildings have only one accessible entrance/exit/pathway. These will be used in both directions for accessibility purposes.
III. Residential Living
Students must comply with all health and safety guidelines and requirements outlined by the Campus Status Levels (CSL) of yellow, orange, and red. Students are responsible for knowing the current status level and for following all corresponding health and safety protocols. Students must comply with the Summer 2021 Campus Community Agreement (Section IV of this document) as well as any other policies governing student conduct.
Students are required to wear an appropriate face covering at all times indoors, except in a student’s private residence or when in the presence of a student’s “pod.” The Festival will provide all students with one cloth face covering, and students should bring at least 10 of their own face coverings. Students should wear their own facing covering upon arrival to campus to move in. Bandanas or gaiters are not appropriate face coverings.
Students must conduct a daily symptom check before leaving their rooms each morning. Students must report any new or unexplained symptoms using the Festival’s form and follow the instructions if they are not cleared for campus access. (Symptoms may include: feeling feverish or unexplained chills; cough; shortness of breath or difficulty breathing; fatigue; muscle or body aches; headache; loss of taste or smell; sore throat; congestion or runny nose; or nausea, vomiting, or diarrhea.)
Prior to Arrival: All students should take extreme care while traveling to campus. Students are required to provide proof of a negative COVID test within 72 hours of arrival. Any student who tests positive prior to arrival will be asked withdraw. The Festival will provide a refund. Additionally, any students showing symptoms associated with COVID-19 prior to arrival will be asked to withdraw.
Student Move-In: (Updated 4/21/2021) Students will be required to have a negative test result prior to moving into their residence. This test will be provided by the Festival upon arrival. More logistical info about arrival day will be provided in the coming months. Students living off-campus will also be required to sign up for testing on arrival day. Student family members will drop-off and pick-up participants at designated locations, but otherwise may not enter campus facilities.
Packing Checklist and Evacuation Plan: Students should plan on packing lightly so that they may easily vacate campus if that becomes necessary. Students will be asked to develop an evacuation plan in the event that Bowdoin is required to close campus due to a public health emergency. This plan should include how the student will leave campus, where they will stay, and how they will remove or store their belongings. Neither the Festival or College will be unable to store student belongings or to assist financially with departure from campus. Students will have seventy-two (72) hours from the time that any announcement is made in which to depart campus.
Off-Campus Living: Students may be permitted to live off campus as long they participate in the COVID testing program and abide by all other health and safety protocols. Students must get permission from the Festival’s Director of Admissions and Operations.
Off-Campus Travel: When the campus status is yellow, students may conduct local essential personal business off campus, but students are expected to observe health and safety protocols, such as properly wearing face coverings and washing hands. “Essential personal business” includes obtaining food (i.e. groceries, curbside take out), off-campus appointments, banking, etc. Students are not allowed to visit a private residence off campus.
Travel within the Brunswick area: Students may leave campus to attend to essential personal business within the greater Brunswick area. The Festival and College expects students to be responsible and to use their best judgment when conducting essential personal business. For example, a student should not enter a business establishment where customers or workers are not practicing physical distancing.
While attending the Festival, students may not leave Maine.
Residential Life: All students will be assigned a single bedroom, though they may share a suite or apartment with other students. Students are not permitted to host or allow guests anywhere on campus for any period of time. “Guests” include but are not limited to family members.
Bathrooms: Face coverings should be worn in bathrooms except when using the sink or shower. Students should use the same bathroom fixtures (e.g., stall, sink, shower, etc.) as consistently as possible. The highest level of hygiene and cleaning practices should be maintained in order to protect all residents. Students will not be permitted to keep personal items such as shampoos and other toiletries in the bathroom.
Common Spaces: Each residence hall public common space will have a maximum occupancy posted in order to ensure physical distancing. Students may use public common spaces if health and safety standards can be maintained.
Pods: Students will be assigned to a “pod” — a group of not more than eight (8) students living in the same building. Pod members do not have to wear face coverings or be physically distant from one another when the campus status is yellow and they are in their private common spaces only, such as their apartments, private common rooms, or College House living areas. Students who live together in suites or apartments will automatically constitute a pod. Students assigned to single rooms will be assigned to a pod within the same building. Please note that, if one member of a pod tests positive for COVID-19, it is likely that all members of that pod will be required to quarantine.
Gatherings: A “gathering” is defined here as the convening of two or more students, whether planned, casual, or spontaneous, in any space on campus, whether indoors or outside. It includes parties, events, casual socializing, or activities.
Gatherings are permitted under the following conditions:
In status-level orange:
- Students must wear face coverings at all times when not in their individual private bedrooms. Face covering requirements during orange includes apartment common spaces such as kitchens and living rooms, College House living areas, and apartment bathrooms. Gatherings among pod members are permitted, but face coverings must be worn at all times, and physical distancing and occupancy limits must be followed.
- No gatherings are permitted among individuals of multiple pods.
In status-level yellow:
- Students of one pod may gather in private common spaces without needing to wear face coverings, maintaining physical distancing guidelines, or abiding by occupancy limits.
- If students of multiple pods are present, students may gather, but face coverings must be worn at all times, and physical distancing and occupancy limits must be followed.
- Regardless of who is present, when gathering in public common spaces, including outside, face covering requirements, social distancing guidelines, and occupancy limits must be followed.
IV. Summer 2021 Campus Community Agreement
During the COVID- 19 pandemic, Festival students, faculty, and staff share in the responsibility to keep the Bowdoin and Brunswick communities safe and healthy. We must also commit to practices that promote responsible and healthy decisions in order to mitigate the spread of infection. This requires discipline and sacrifice on the part of everyone.
This Campus Community Agreement (“Agreement”) lays out the expectations of students, faculty, and staff for keeping our campus community as safe as possible and operational. To meet our goals, we must make a collective effort to minimize person-to-person transmission of COVID-19, which is highly contagious and life-threatening, and which can impact people of all ages.
All Festival students, faculty, and staff must sign this agreement to indicate their willingness to comply with all of Bowdoin’s COVID-19 policies and protocols.
Given the risks, the Festival and Bowdoin College will strictly enforce violations of this Agreement. This may result in disciplinary action, including immediate removal from campus and the Festival. Students who believe they will be unable to comply with the Agreement should not participate in the Festival this year.
By electronically signing and acknowledging this Agreement, you agree to the following:
Health and Wellness
- Students must comply with all health and safety guidelines and requirements outlined by the Campus Status System (CSS) and abide by the information and policies provided in this document. Students are responsible for knowing the current status level and for following the corresponding health and safety protocols. The current status will be posted online, and students will be informed of a change in status via email.
- Students must comply with Bowdoin’s COVID-19 testing, tracing, and quarantining protocols. Students agree to comply with the requirements and/or guidance of Bowdoin College or the Maine Center for Disease Control, including COVID-19 testing, quarantine, and self-isolating. Test attendance will be tracked throughout the summer and if a student misses a test, they may be asked to leave the Festival.
- Students must observe physical distancing—defined as a minimum of a six-foot distance from others—and practice good hygiene, such as frequently washing hands, and properly wearing a face covering at all times where required, including when off campus. Physical distance guidelines are determined by the campus status level and whether students are exclusively with other members of their pod.
- Students who engage in behavior that brings them into close contact with other students or individuals, such as sharing drinks, playing drinking games, sharing smoking devices, occupying indoor spaces without observing physical distancing, or exceeding posted occupancy limits, may face disciplinary consequences, including immediate removal from campus.
Campus Departure Plan: Students in residence must develop a plan for departing campus in the event Bowdoin is required to unexpectedly close campus due to a COVID-19 outbreak or other public health emergency. Students will have seventy-two (72) hours from the time of any closure announcement to depart campus.
The Festival and College recognize that a sudden closure may present challenges. A plan should include how the student will travel from campus, where they will stay, and how they will remove their belongings. More info about this will be provided in the coming months; students must complete the Campus Departure Plan by June 10, 2021.
Disciplinary Action: The Festival and College anticipates that students will do their part to keep campus safe and follow the guidelines, but for health and safety reasons, even minor violations of this Agreement or other policies related to COVID-19 will not be permissible. Mistakes may happen; however, even minor or unintentional violations will have consequences. In all cases, conduct will be evaluated based on the declared campus status level in effect at the time of the violation. Failure to comply with any of the policies in this document may result in immediate removal from campus and the Festival. Students will not be refunded.
Missed COVID Tests: Students who fail to comply with testing protocols, including missing scheduled tests, will be asked to leave campus and the Festival without a refund.
Thank you for your cooperation and commitment to keep our community safe.