Handbook

Congratulations on your acceptance to the Festival! We look forward to welcoming you to campus. Prior to arrival, please read this handbook in its entirety. If you have any questions, please contact us by phone, email, or chat.

Participant Conduct

All participants are required to conduct themselves in accordance with the Festival’s Policies and Code of Conduct (see “Policies” section below) and to observe Festival rules and regulations.

General Guidelines Include

  • Respect for all Festival participants and members of surrounding communities.
  • Adherence to Maine State laws, Bowdoin College rules, and Festival regulations regarding alcohol and tobacco use and possession.
  • Adherence to the Festival’s practice/quiet hours policy.
  • Adherence to curfew for participants aged 17 and younger.
  • Completion of assigned duties.
  • Attendance at rehearsals, performances, and events.
  • Failure to adhere to policies and rules will result in disciplinary action and may result in dismissal from the Festival. Any participant dismissed from the Festival will forfeit all of his/her fees in their total amount.

Health Insurance

All enrolled participants must submit current health insurance coverage details with their enrollment forms in order to secure their participation with the Festival.

travel

Please refer to the travel page on our website here.

registration information

Saturday Timeline

  • 2:00 PM – 6:00 PM, Smith Union
    Registration and check-in*
  • 4:00 PM – 5:00 PM, Studzinski Recital Hall
    Parent Info Session (optional)
  • 5:00 PM – 6:00 PM, Smith Union
    Campus Tour
  • 6:00 PM – 7:00 PM, Thorne Hall
    Dinner for all Festival participants, families, and faculty
  • 7:00 PM, Studzinski Recital Hall
    Mandatory orientation meeting for participants
  • 8:30 PM, Campus Residences
    Mandatory residence life orientation

Sunday Timeline

  • 9:00 AM – 1:00 PM, Gibson Hall and Studzinski Recital Hall
    Chamber music auditions

Late Arrival: If you arrive between 6:00 PM and 11:00 PM on Saturday, whether due to a travel delay or a pre-approved late arrival, please go to Coles Tower, located on the Bowdoin College campus on College Street, to pick up your registration packet and room key.

If you arrive between 11:00 PM and 9:00 AM, your registration and room keys will be left at Bowdoin College Security, #26 on this map: Bowdoin College Campus Map.

If you experience travel difficulties, email bimflife@gmail.com to let us know that you have been delayed.  Remember, all late arrivals, absences, and early departures must be cleared with the Festival prior to your arrival at the Festival.

Residence Life and Dining

Please refer to the Student Life and Festival Schedule on our website.

IMPORTANT FESTIVAL LOCATIONS

  • Administrative Office
    181 Park Row; 207-373-1400
  • Music Office
    12 Cleaveland Street
  • Crooker Theater
    Brunswick High School (where two Friday evening concerts will be held)
  • Beckwith Music Library – Block E11; #11
    Located in Gibson Hall 
  • Gibson Hall – Block E11; #11
    Location of faculty studios and rehearsal rooms
  • Maine Hall – Block F7; #4
    Girls residence hall housing
  • Osher Hall – Block B7; #76
    Location of faculty studios and rehearsal rooms 
  • Peter Buck Center for Health and Fitness – Block F5; #35
  • Stowe – Block J1; #91
    21+ housing
  • Sills Hall/Smith Auditorium – Block G5; #29
    Location of faculty studios, rehearsal rooms, and performances
  • Studzinski Recital Hall – Block E6; #40
    Bowdoin College’s state-of-the-art recital hall
  • Thorne Dining Hall – Block B10; #67
  • Winthrop Hall – Block G7; #3
    Girls residence hall housing
  • West Hall – Block B7; #76
    Boys residence hall housing

Match corresponding letter/number combination to the Bowdoin College Campus Map

Music Program Information

Auditions

Chamber music assignment auditions occur on the first Sunday of each session from 9 AM-1 PM. You will sign up for a specific time at registration. Be prepared to play 2 – 5 minutes of a solo piece of your choice.  Locations will be posted at registration. 

Chamber Music Assignments and Rehearsals

Ensemble assignments will be posted the Tuesday after auditions at 12 Cleaveland Street. Music will be distributed from the Cleaveland Street office after the assignments have been made. All music (including photocopies) borrowed from the Festival or the Beckwith Music Library must be returned you leave. A fee for all unreturned music will be billed.

Your ensemble is responsible for coordinating rehearsals. Coaching days are:

Week 1 – Wednesday and Friday afternoons
Week 2 – Monday and Thursday afternoons
Week 3 – Monday and Wednesday afternoons

Week 4 – Wednesday and Friday afternoons
Week 5 – Monday and Thursday afternoons
Week 6 – Monday and Wednesday afternoons

Private Lessons

Please plan to schedule weekly private lessons individually with your instructor.

Studio Classes

You are welcome to attend any open Studio Class. Selection of players for each class is at the discretion of the instructor. To play in another instructor’s class, ask your instructor to recommend you.

Orchestra

You may be selected to perform in the Festival Orchestra. The orchestra performs once each session and includes two rehearsals. Orchestra attire is all black.

Practice Rooms

For individual practice, pianists and composers are assigned to practice rooms which they share with at least one other Festival participant. Double bass, harp, and percussion players have specific practice studios that accommodate their instruments. All other players are expected to practice in the rooms where they reside. For group rehearsals, chamber groups with piano meet in the pianist’s practice room, and those without piano should expect to meet in a players’ residence. Groups that have more than four players may sign up for additional practice space through the music office. Please bring a folding stand for practice and rehearsals.

Cellists and bassists are required to use endpin anchors in all facilities. Please bring your own device.

Luthier Visits

Luthiers commonly visit campus and show instruments in the lobby of Osher Hall. Check the intranet calendar for the schedule. Instrument repair is also available in town at Frost Gully Violins.

Participant Performances

Young Artist Series performances (more than 20 each year) feature participant performances in Bowdoin College’s Studzinski Recital Hall. To be selected for this concert series, each chamber group or solo performer must be recommended by his or her instructor and submit a performance request form with signatures from the faculty and staff pianist, if appropriate.

Community Concerts allow Festival participants to gain important performing experience in front of appreciative audiences at off-campus venues. To sign up for a community concert, please complete this form.

Streaming and Recordings

Most student performances are live-streamed and recorded. Check the website for a stream link. Recordings will be disseminated within 3 weeks of the performance.

Faculty Concerts, Lectures, and Masterclasses

Concerts and events are an integral part of the learning experience at the Bowdoin International Music Festival. You are encouraged to attend all concerts and events unless they conflict with rehearsal schedules. The series are:

The Subscription Concert Series features guest artists and Festival faculty in evening performances at Studzinski Recital Hall. These occur each Monday, Wednesday, and Friday evening at 7:30 PM. When the orchestra performs, concerts are held at Crooker Theater. The Festival provides shuttle bus service to and from the theater. The bus leaves campus promptly at 6:45 PM and returns students to campus after each concert.

The Gamper Festival of Contemporary Music began in 1965 and features work by the Festival’s resident and guest composers and premieres the work of participants in the Festival’s composition program.

The Young Artist Series features chamber and solo performances by Festival participants. Concerts are held several evenings each week in Studzinski Recital Hall.

Free Events include lectures, public masterclasses, and studio classes. Masterclass performers will be selected by the Festival faculty.

Student Ticket Policies

Tickets are required to attend the Subscription Concert Series. Free student tickets will be given on a first come first serve basis starting 20 minutes before each concert. Please pick up the tickets outside Studzinski Recital Hall. Overflow live streaming accommodations are available when necessary.

*Tickets for Crooker Theater Orchestra concerts will be available at the bus from an RA staff member. Buses leave from the Osher parking lot at 6:45 PM. You can choose to ride the bus or drive yourself to Crooker once you have received a ticket from an RA staff member.

how will i stay informed

For all public events, please refer to this calendar. Upon arrival, you will be given a password to the Festival’s private intranet which includes non-public events such as residence-life activities, links to community concert applications, directories and other useful Festival information.

Office Hours

  • Music Office: 12 Cleaveland Street, M-F 9:00 AM-4:30 PM
  • Box Office: 181 Park Row, M-F 10:00 AM-3:00 PM
  • Res. Life Office: 12 Cleaveland Street, M-F 9:00 AM-4:30 PM, Sat: 11:00 AM-1:00 PM
  • Permanent Administrative Office: 181 Park Row, M-F 9:00 AM to 4:00 PM

Mail

All mail should be addressed:

YOUR NAME
c/o Bowdoin International Music Festival
6300 College Station
Brunswick, ME 04011
USA

Policies

Alcohol and Illegal Drugs: All Festival participants must comply with state and federal alcohol and drug laws, as well as the Bowdoin College Alcohol and Illegal Drugs Policy. These laws and policies include, but are not limited to:

  • All individuals must be at least twenty-one years of age to purchase, possess, or consume alcoholic beverages.
  • Use of false identification by minors is prohibited.
  • It is illegal to purchase, furnish, deliver or sell alcohol to anyone under the age of 21.
  • All persons over the age of 21 will be held responsible if anyone under the age of 21 is present where alcohol is being consumed.
  • For those over the age of 21, alcohol consumption is only permitted in your private room. No alcohol is allowed on outside on campus, in program facilities, or in apartment common areas. This includes but is not limited to hallways, common rooms, and practice areas.
  • It is illegal to carry an open container of alcohol in a public place, including on the street, on the sidewalk, in a car, in a residence hallway, or a social space.
  • Hard liquor or drinking games are prohibited.
  • Illegal drugs or drug paraphernalia are prohibited.
  • Participants under the influence of alcohol or drugs are fully responsible for their actions and will be held accountable.

Any violation of the Festival’s alcohol and drug policy will result in disciplinary action which may include immediate dismissal with no refund. Resident Assistants may key into a participant’s room when responding to a situation.

Smoking: Smoking is not allowed in or within 50 feet of any building on campus. You must abide by State tobacco laws and the Bowdoin College Smoking Policy. These policies include, but are not limited to:

  • All individuals must be at least eighteen years of age to purchase, possess, or consume cigarette papers or tobacco products.
  • It is illegal to provide tobacco to anyone under the age of 18.
  • The use of false identification is prohibited.

Weapons: Weapons, including firearms and ammunition, are strictly forbidden. You may not bring weapons to the Festival or possess them anywhere on Bowdoin College grounds, including in any College or Festival building. For more information, refer to the Bowdoin College Weapons Policy.

Anti-Discrimination Policy: The Bowdoin International Music Festival will not tolerate discrimination or harassment based on age, race, color, sex, sexual orientation, marital status, religion, creed, ancestry, national or ethnic origin, or physical or mental handicap.

Health: Medical Care is not available on campus. All concerns should be taken to the walk-in clinic just off campus, or to the Emergency Room at one of two local hospitals. All participants are required to have current valid health insurance. You must provide information regarding your current insurance prior to arrival.

Noise: Participants may practice in their rooms from 8:00 AM to 11:00 PM, except in apartments, where the hours are 9:00 AM to 9:00 PM. Festival participants may not engage in activities that create excessive noise that disturbs fellow participants, neighbors, or the non-Bowdoin community. All parties must be registered with the Director of Residence Life and Activities. The party registration form must be completed two days prior to the party.

Social code: All participants must abide by the Bowdoin College Social Code. Persons found in violation of any of the following rules will be subject to disciplinary action including immediate dismissal with no refund:

  • Theft or vandalism of personal or public property. NOTE: In accordance with Bowdoin College policy, all Festival participants must keep both the outside door to their residence hall/apartment and the inside door to their room locked at all times.
  • Trespassing into unauthorized spaces, private or public.
  • Verbal, physical, or sexual harassment or abuse.
  • Failure to observe practice hours as designated below: (All other hours are enforceable quiet hours)
    Residence halls: 8:00 AM – 11:00 PM. Apartments: 9:00 AM – 9:00 PM
    Gibson Hall: 7:00 AM – 12:00 midnight. Osher Hall: 9:00 AM – 11:00 PM
  • Failure to observe the curfew at your residence:
    (13-15 year olds) Sunday – Thursday, 10:00 PM. Friday and Saturday, 11:00 PM
    (16-17 year olds) Sunday – Thursday, 11:00 PM. Friday and Saturday, 12:00 AM
  • Failure to complete assigned duties (ushering, monitoring, etc.)
  • Failure of any participant to attend all rehearsals and perform in assigned concerts. Rehearsal absences may be excused only by the Festival Directors.

Maine Statutory Rape Laws:
Statutory rape is illegal sexual activity between two people when it would otherwise be legal if not for their age. In Maine the “age of consent” is 16 years regardless of gender except in the case of student/teacher relationships, when the “age of consent” is 18.

Charges: Charges may include lost keys, lost music, damages, and other charges. Damage charges will be assessed for any damage to College or Festival property. Damages or loss of property that cannot be attributed to a specific participant are assessed to all participants who used the facility in question. Costs are pro-rated among those participants.

General Misconduct: A Disciplinary Committee adjudicates allegations of misconduct by Festival participants. Misconduct is defined as any action that is not in the best interest of the participant or of the Festival community. The committee may impose penalties for infractions of Festival policies and procedures.  Penalties may include expulsion without a refund.

Generally, the types of misconduct that will be reviewed are:

  • Illegal acts, such as use or possession of alcohol, drugs, drug paraphernalia or firearms, or furnishing alcohol to a minor. For example, in Maine individuals must be at least twenty-one years of age to purchase, possess, provide, or consume alcoholic beverages. Any participant found in violation of this law must stand for the consequences, including expulsion without refund.
  • Actions that are threatening to other persons or property. For example, participants will be held accountable for verbal or physical abuse toward other individuals or personal property. Other examples of this type of conduct are theft, damage to property, and harassment.
  • Second offenses for ignoring or failing to observe Festival policies and procedures. Examples of general disciplinary issues are: recipients of financial assistance failing to perform required work assignments, violating curfew, and making excessive noise.
  • Cases referred to the committee by Festival instructors that involve conduct unbecoming a Festival participant in musical events. Examples of this are failure to appear for chamber music assignments or rehearsals or inappropriate behavior toward instructors, guest artists, patrons, Festival staff, or other participants.
  • Late arrivals, absences, and early departures without prior approval from the Festival except in the case of a documented medical emergency.
  • Disciplinary cases are serious and will be dealt with immediately. If a participant is charged with misconduct, or if disciplinary action is imposed on the participant, the committee chair will contact the participant’s parent(s) or guardian(s). The committee’s disciplinary decisions are final; however, a Disciplinary Review Committee will conduct an additional review of decisions recommending expulsion.

If you have any questions regarding campus life or policies during the Festival, please contact the Director of Residence Life and Activities. Office hours are held Monday through Saturday at 12 Cleaveland Street.

Reminders/Packing Checklist

Music

  • Instrument with extra set of strings
  • Folding stand
  • Desk lamp
  • Endpin anchor
  • Solo or chamber music you intend to work on this summer (please bring piano part)

Clothing

  • Appropriate clothes for summer in Maine (average temperature is 65-85F)
  • Concert dress (formal for Young Artists Series and Community Concerts, all-black for orchestra).
  • Bathing suit and beach towel
  • Sweater and lightweight jacket for cool nights
  • Rain gear and an umbrella

Miscellaneous

  • Toothbrush, toiletries
  • Sunscreen, insect repellent, etc.
  • Cash, debit and/or credit card
  • Fan
  • Linens

Apartment Housing (participants 21+)

  • Pots, pans, plates, silverware, etc.

Participants traveling from abroad may wish to have these items for potential travel legalities:

  • Acceptance letter, attorney letter, and passport
  • Copy of Participation Agreement forms
  • Evidence of ties to home country (continued employment or schooling)
  • Evidence of overseas residence
  • Evidence of sufficient funds to support travel to the U.S.
  • Evidence of sufficient funds to temporarily remain in the U.S.
  • Round-trip ticket

*The Festival provides basic pillow, blanket, a flat sheet, and small towel

 

The information presented here was accurate at the time of posting. However, the Festival is a dynamic program and must reserve the right to make changes in course offerings, regulations, procedures, and charges.